How to share a Google Calendar with friends, family or colleagues

Many people depend on a calendar to organize their lives. You can use a calendar for your work, personal projects, appointments, family events, or anything that requires you to write down specific dates.

But sometimes those calendars need to be shared.

After all, the family plans you make won’t do you any good if the people involved can’t see the summary of planned activities. If Google Calendar is your tool of choice, sharing is not only easy, but also flexible enough that you can grant specific access rights to particular users.

For example, you can give one user read-only rights and another user permission to make changes to events.

How to share a Google calendar?


The only things you will need are a valid Google account, a calendar to share, and someone to share it with. Once you have these items ready, you can begin.

1. Select the calendar to share

Sign in to your Google account and go to the Calendar app. In the left pane, you should see a list of all your calendars. In this list, locate the calendar you want to share.

The Google Calendar sidebar.

Image: Jack Wallen

2. Open calendar settings

Hover your cursor over the calendar you want to share, and you’ll see a menu button (three dots). Click this button, then in the pop-up window, click Settings and Sharing.

The Settings and sharing popup.

Image: Jack Wallen

3. Share the calendar

In the window that appears, find the section titled Share with specific people. Click on Add Contactsthen, in the next window, type a name or email address.

Click on the drop-down menu Permissions to select the appropriate option for that user. Then click on Send. The recipient will receive the invitation, accept it, and then access the shared calendar according to the permissions you granted them.

The Google Calendar Sharing popup window.

Image: Jack Wallen

Usage warning

It is important that you only share “secondary” calendars with your contacts. I don’t advise you to share your main calendar with anyone. If you must, give them only read rights. If you need to share a calendar with other people (giving them write access), I strongly recommend that you create a specific calendar for this purpose.

You might also be tempted to publish this calendar on the web, but I don’t recommend it. Why ? Because by publishing a calendar, you make it accessible to everyone, even to those who do a simple Google search.

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